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Security pin for refunds Follow

My waitress processed a transaction incorrectly, I wanted to show her the correct way and did a refund to do it again showing how to add the tip etc not realising it was a card transaction and the client had already gone. So I cannot redo the transaction - my loss - but I would like to have a safety in place to avoid something like that happening in future or should anyone be untrustworthy and discover how easy it is to refund for eg. cash transactions and pocket the cash - I would like there to a pin or password one has to enter for authorisation of a refund...

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